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Transcend ChildCare Talent

Privacy Policy

Transcend Childcare Talent operates as an Employment/Introduction Agency, functioning as both a ‘data controller’ and ‘data processor’. We collect, process, and store personal and sensitive personal data in the course of our recruitment business.

 

Our utmost priority is safeguarding the privacy and security of our candidates, clients, and website users. Any information you provide to us is utilized solely for the purposes outlined in this policy. We do not share your information without your explicit consent, nor do we engage in selling, distributing, or intentionally disclosing your personal information.

 

This privacy notice delineates the information we gather from you, how it is securely held, and the purposes for which it is utilized to fulfill recruitment services as per your requests. By accessing our website, utilizing our services as a candidate seeking employment, or as a client seeking to hire staff, you implicitly consent to the terms outlined in this Privacy Policy and agree to our practices regarding the collection, use, or disclosure of your personal information.

 

It is important to note that we do not knowingly collect data pertaining to children, and our website is not designed for use by children.

TYPES OF DATA

  • Personal data encompasses any information that can identify an individual.

  • Sensitive personal data includes information such as health or criminal records.

  • Aggregate information pertains to data that is anonymized and does not disclose your identity, such as website analytics, statistics, and demographics. According to the law, aggregate data is not classified as personal data.

LEGAL BASIS FOR PROCESSING

We engage in the processing of personal data only when we have a legal basis for doing so. This includes processing data with the explicit consent of the individual and when such data is essential for conducting our recruitment services, such as job finding for candidates and staff finding for clients. Additionally, we may process data under other circumstances to fulfill our contractual obligations with candidates or clients, always ensuring there is a legal basis and obtaining the consent of the individuals involved.

Our processing of personal data is based on the following legal grounds:

1. Consent: We obtain explicit consent from individuals to process their personal data, which may include sensitive personal data.

2. Contractual Obligation: We process data that is necessary for providing our services or fulfilling a contract with a candidate or client.

3. Compliance with Legal Obligations or Legitimate Interests: We process data as required to comply with legal obligations or for legitimate interests.

4. Protection of Vital Interests: We process data when necessary to protect the vital interests of an individual.

5. Public Interest or Official Authority: We process data when necessary for tasks in the public interest or in the exercise of official authority vested in the data controller.

WHAT INFORMATION WE COLLECT & WHY

We collect and process information primarily to facilitate the provision of recruitment services or to fulfill legal or regulatory obligations.

 

While you are not obligated to provide us with your personal data, please note that failure to do so may impede our ability to offer our services.

 

For candidates seeking employment opportunities, either presently or in the future, the information we may collect, either in full or in part, comprises: name, current address, contact details, date of birth, nationality, employment history, educational background, references, visa/work permit status, current and expected salary, notice period, criminal records, and relevant health data if pertinent to employment considerations.

 

For clients seeking to recruit staff, the information we may gather includes: name, current address, contact information, details about the family and residence, job role and description, preferences, and specifications regarding the desired candidate.

HOW DO WE COLLECT THIS DATA?

We gather information about you through various channels, including when you register with us, visit our website, participate in interviews either in person or through communication channels like phone, email, or SMS. Additionally, data may be obtained from third-party sources such as public job boards where positions are advertised or social media platforms like LinkedIn.

Following the processing of your information, it is transferred to and stored within our secure database/CRM system, which is hosted in the UK. We have implemented suitable physical, electronic, and managerial protocols to ensure the protection and security of this information.

 

 

WE UTILIZE THIS INFORMATION TO:

1. Deliver our services to you and/or uphold our business relationship.

2. Facilitate your application for particular job openings, general applications, and to align you with the most fitting job opportunities.

3. Transmit your particulars to clients when pursuing a job vacancy.

4. Reach out to you with job alerts or updates regarding our agency and services.

5. Honor contractual commitments with our clients. 6. Adhere to any legal or regulatory mandates.

WHO MIGHT WE SHARE YOUR INFORMATION WITH?

1. Our staff members will process your information.

2. It may be shared with potential employers or candidates.

3. Specific details may be disclosed to previous employers you have designated as referees.

4. For pre-screening criminal records checks, certain information may be shared with authorized third parties. We will seek your consent beforehand.

5. Your personal information may be disclosed if required by law enforcement, the courts, or regulatory agencies.

6. Trusted third-party partners responsible for our database, data storage, or IT services may have access. If there arises a need to utilize or share your personal data for any other purpose, we will inform you and seek your consent.

AUTOMATED DECISION MAKING

We refrain from employing automated decision-making or profiling in the provision of our services.

 

 

TRANSMISSION OUTSIDE OF THE EUROPEAN ECONOMIC AREA

Your personal data is securely stored within the UK on either local or cloud-based servers equipped with safeguarding measures. Given Transcend ChildCare talent's global operations, your information may be transmitted to clients and candidates located outside of the EEA to facilitate the provision of our recruitment services to you.

THIRD PARTIES

For specific business operations like email delivery, online document and file storage, or IT support, we may engage third-party providers. These providers adhere to responsible data handling practices and, as part of their services, may necessitate access to or involvement in processing and/or storing data shared by you. We commit not to utilize or disclose your information to third-party data processors in manners not outlined in this policy without first obtaining your authorization.

HOW LONG DO WE RETAIN YOUR INFORMATION? We will maintain your information for the duration of your candidacy or client relationship with us. This encompasses retaining your data even after securing employment or suspending your search, as you may re-engage with us for future needs. Additionally, certain data may need to be retained for up to 7 years to meet legal, accounting, or reporting obligations. After this period, if there has been no significant communication, we may review and delete your information.

 

 

HOW DO I ACCESS INFORMATION HELD ABOUT ME?

To access the information we hold about you, please send an email to info@TranscendChildCareTalent.co.uk specifying the details you wish to access. We may request verification of your identity. If we are unable to fulfill your request, we will notify you within one month, along with the reasons for our inability to do so.

 

If you find that the information we hold is inaccurate, please promptly inform us so that we can rectify any discrepancies. We will cease processing the incorrect information until it has been amended and will notify you once the correction has been made.

DATA REMOVAL

You possess the right to request the deletion of your information. Upon your request, all information we hold about you will be permanently erased, unless legal obligations mandate the retention of certain data or if there are safeguarding concerns. For instance, the Conduct of Employment Agencies & Employment Businesses Regulations 2003 stipulates the retention of job-seeking records for at least one year from creation or after the last provision of our services to you.

 

The deletion of your information entails the cessation of your access to our services. Should you desire to register again in the future for job-seeking purposes, you will need to undergo the complete registration process anew, including interviews, submission of all necessary documents and information, and reference checks.

DATA PORTABILITY

You are entitled to request the transfer of your information to another data controller in a structured, commonly used, and machine-readable format.

 

 

DATA BREACHES

Any loss, alteration, unauthorized disclosure, or access to personal data constitutes a breach. We are dedicated to promptly disclosing any personal data breaches that could potentially compromise your rights and freedoms, enabling you to take necessary actions. We will notify you and any relevant regulatory authority of a breach if mandated by law. While we employ all reasonable measures to safeguard your personal information, Transcend ChildCare Talent cannot be held accountable for any improper use of your personal data that is beyond our reasonable control.

COOKIES

Our website utilizes "cookies," which are small text files stored either temporarily in your computer's memory ("session" cookie) or on your hard drive ("persistent" cookie) by a web page server. Cookies aid us in measuring the number of visits, page views, and other statistics related to your website usage. They provide aggregated data and do not identify individuals or contain personal data. We employ Google Analytics to monitor user interactions with our website, including how they discover and navigate our web pages. Google Analytics records data such as geographical location, internet browser, device, and operating system, none of which personally identifies you.

 

 

CONTACT US

If you have any inquiries concerning this privacy policy, please reach out to our Data Controller & Managing Director, Idil Mohammed, via email at info@TranscendChildcareTalent.co.uk with "Data Protection" in the subject line.

Changes to our Privacy Policy

Transcend Childcare Talent reserves the right to modify the privacy policy at any time. Any alterations or updates will be posted on this page. Your continued use of this website or our services following such changes will signify your acceptance of them.

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